I had a daydream a few years ago that I was being attacked by freaky Wizard of Oz-esque monkeys. They were ripping up all of my files, papers, and storage containers. They were destroying everything!
Being a freelance musician, I have to manage multiple clients, relationships with bookers and media guys, student rosters, and on and on. For a while I just drowned under the pressure, but then I realized that organization kills chaos.
If you have trouble managing the mountain of tasks that face you everyday, check out these 5 tips that helped me ward off my chaotic demon monkeys.
1. Task list
Every morning make a task list. Spend 5-10 minutes organizing everything you have to do, and then prioritize each task.
A = must do.
B = Need to do, but not immediately.
C = I would like to accomplish this, but it’s fine if I don’t get it done today.
D = avoid (for example, social media, stuff that should be delegated, non-work related activities…)
2. Reduce Time Responding to Emails
Restrict how much time you spend reading/responding to emails. I am guilty of spending way too much time in gmail. It will suck your day away. Be disciplined about when you respond to emails. You could try morning and evening, 3 times a day, or just restrict yourself to batch responding to all emails once a day.
3. Download unroll.me
This app has revolutionized how I do email. No longer do I have to waste time deleting subscriptions, or unwanted mail! Unroll.me allows me to put all my subcriptions through their program, and they send me one email a day that contains all of my subscriptions. Check it out. It’s awesome!
4. Google Calendar
Be sure to put all of your dates in Google calendar, and then sync it with your phone. My appointments are often spaced out, and at weird times. There’s no way to remember them all. Google calendar has helped me remember everything. Now, I don’t worry, and I don’t miss appointments.
5. Weekly Goals
Every Monday morning I review last weeks to-do list, and I create goals for the week. Indecision will make you poor. Action creates opportunity. Set realistic weekly, monthly, and yearly goals, and take action on them. This will give you an edge on most competitors.
I hope this was food for thought! What are some ways you stay organized!